Data Validation Log: Your Financial Data Accuracy Guarantee

What Is the Data Validation Log?

The Data Validation Log is 10X ERP's automated financial reconciliation system that continuously validates your business-critical data is accurate and balanced. Think of it as a 24/7 auditor that ensures your financial records are always correct, catching discrepancies the moment they occur rather than at month-end.

Why It Matters

In traditional ERP systems, businesses often discover data discrepancies weeks or months after they occur, making them difficult and time-consuming to resolve. The Data Validation Log eliminates this problem by providing real-time validation across three critical areas:

• Inventory Accuracy - Ensures your General Ledger inventory account matches your actual lot-level inventory value
• Accounts Receivable - Confirms your AR aging reports match your General Ledger AR account
• Accounts Payable - Verifies your AP aging reports align with your General Ledger AP account

How It Works

Daily Snapshot View

Each day, the Data Validation Log displays:

1. GL Account Balance - The balance in your General Ledger account
2. Subsidiary Ledger Balance - The calculated balance from detailed transactions (inventory lots, AR invoices, AP bills)
3. Difference - Any variance between the two
4. Balance Percentage - What percentage of transaction blocks are properly balanced

Transaction Block Validation

The system groups related transactions into "blocks" (such as shipping an order, receiving inventory, or processing a payment) and validates that each block balances correctly. This ensures that every business operation properly updates both your General Ledger and your detailed records.

Color-Coded Status

• Green - All transactions are balanced and accurate
• Red - Indicates a discrepancy requiring attention

Key Benefits

1. Immediate Error Detection

Problems are caught the moment they occur, not weeks later during month-end close. This makes issues exponentially easier to identify and resolve.

2. Data You Can Trust

Your financial reports, inventory valuations, and aging reports are guaranteed to be accurate. No more wondering if your numbers are right.

3. Audit-Ready Records

With continuous validation and complete transaction tracking, your financial records are always audit-ready. The system maintains a complete trail showing how every transaction affects your balances.

4. Time Savings

Eliminate manual reconciliation work. The system automatically validates thousands of transactions daily, freeing your team to focus on strategic work instead of data validation.

5. Cross-System Verification

The Data Validation Log doesn't just compare two numbers - it validates your data across multiple views:

• AR by customer vs. AR by invoice vs. GL register vs. management reports
• Inventory by location vs. inventory by item vs. GL account
• AP by vendor vs. GL register

This multi-dimensional validation ensures accuracy from every angle.

6. Intelligent Automation

The system includes automated correction capabilities that handle minor rounding differences (typically under $5) that can occur due to computational precision. These are automatically journalized and corrected, maintaining perfect balance without manual intervention.

What Gets Validated

Inventory

• On-hand quantity matches on-hand value
• Lot-level costs are accurate
• All warehouse transactions properly update the GL
• Committed inventory is correctly tracked

Accounts Receivable

• Invoice balances match AR aging
• Payment applications are correct
• Customer balances are accurate across all views
• Open AR matches GL account balance

Accounts Payable

• Bill balances match AP aging
• Payment applications are correct
• Vendor balances are accurate
• Open AP matches GL account balance
• Goods Received Not Invoiced (GRNI) matches open PO receipts

Real-World Impact

Before Data Validation Log:

• Month-end close takes 5-7 days while accountants track down discrepancies
• Inventory adjustments required monthly to reconcile GL to physical counts
• AR/AP aging reports may not match GL, requiring investigation
• Audit preparation requires weeks of data validation

With Data Validation Log:

• Month-end close completed in 1-2 days
• Inventory GL always matches detailed records
• AR/AP aging reports guaranteed accurate
• Audit preparation is streamlined - data is pre-validated

Transparency & Visibility

The Data Validation Log provides complete transparency into your financial data:

• Drill-Down Capability - Click any balance to see the underlying transactions
• Transaction Grouping - See exactly which business operations created which GL entries
• Historical Tracking - View validation status for any date in your history
• Detailed Reports - Export detailed reconciliation reports for any period

Built for Confidence

10X ERP's Data Validation Log represents a tremendous investment in data accuracy that most ERP systems simply don't provide. It's the difference between hoping your data is correct and knowing it is correct.

Every transaction, every day, automatically validated and balanced. That's the 10X ERP difference.

Getting Started

The Data Validation Log is located under Accounting → General → Reports → Data Validation Log.

The report updates automatically and requires no configuration - it works out of the box, providing immediate value from day one.

For questions or assistance, contact our support team who can help you interpret the log and resolve any discrepancies that may appear.